In an effort to improve communications about campus events and help ensure that organizations, departments and offices have equal opportunity to advertise their events most effectively, Kenyon is introducing a new set of guidelines and tools for promoting events.
We are clarifying our guidelines about who can advertise events at Kenyon and the basic information that should be included on promotional materials.
Kenyon students, faculty and staff have many choices … we want to be sure that every event adheres to some basic standards: it’s clear who is sponsoring an event and that the sponsor is a recognized Kenyon group, the space has been reserved, the organizer has thought about accessibility … Only Kenyon academic and administrative departments, registered student organizations and other recognized groups can advertise events at Kenyon.
We are enhancing and streamlining our channels for promoting events.
We often get questions and comments like “How do I promote my event” or “I didn’t know that was happening” or “My inbox is flooded with events I’m not interested in.” We want to make it easier for people to know where to look for events information, and for event organizers to get the word out.
-
Online events calendar
-
Designated email distribution list (events-digest@kenyon.edu)
-
Printed posters and flyers
In addition, the Communications Office will curate a collection of events to feature on:
-
Digital signs
-
Newsletters to campus, parents and alumni
This includes introducing a new, dedicated email distribution list for event promotion.
Instead of emailing event announcements to multiple distribution lists, event organizers now email a single list: events-digest@kenyon.edu. All students, faculty and staff receive a digest of these announcements once every weekday.
Event-related emails will no longer be accepted for employee-info, student-info and faculty-info.
The line about making it easier for people to distinguish between events and other College business and giving people more flexibility in how they manage their inboxes.
We are piloting these tools this spring so that we can test and refine them.
Start date. Info sessions. Info about feedback forms. We want and need their input.
In the fall, we will expand the program to include designated bulletin boards and other posting locations.
Info about plans to engage students, departments and space managers in determining bulletin boards will be most desirable.
Concluding point restating our why