Appendix D: Disclosure of Student Records

Aside from disclosure to the student and disclosures to College officials, typically student consent is required to disclose educational records. However, the College may disclose such records without consent of the student as follows:

  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer;
  • To comply with a judicial order or lawfully issued subpoena; and
  • To parents/guardians of tax-dependent students when certain criteria are met.
  • In situations concerning a student's official status at the College, e.g.:
    • When a student withdraws from the College for any reason;
    • When a student has been advised or required to withdraw, or when the student's academic standing is at serious issue; and
    • When a student has been placed either on disciplinary probation or found responsible for multiple offenses of the student code of conduct.
  • In situations where, for health or safety reasons or in extraordinary circumstances, the College believes that notification is appropriate. Note that the College does not typically disclose information to parents/guardians when a student has made a report regarding potentially discriminatory or harassing behavior under the College’s Title IX or discriminatory harassment policies.
  • If students are under the age of twenty-one (21).
  • To notify a student’s parent or legal guardian of a violation of federal, state or local law, or any rule or policy of the College governing the use or possession of alcohol or controlled substances.
  • Following an incident requiring medical intervention or hospital admission as a result of consumption of alcohol or use of drugs (even if the incident falls under the Good Samaritan Policy) or the incident resulted in the student becoming physically ill, was life threatening to the student, or threatening to the community.
  • Any alleged incident involving the distribution, sale, transfer, manufacture or attempt to manufacture, or traffic any drug.